How do I claim fuel expenses back?

In order to claim fuel expenses back from journeys relating to student groups, you first need to either register as a driver with York SU (in order to drive hire vehicles) or register your vehicle with York SU (in order to drive your personal vehicle for York SU activity). If you have not already done this, please contact transport@yorksu.org for more information.

If you are already registered, you will need to contact finance@yorksu.org to request a reimbursement from your student group’s account. For hire car journeys, please share your fuel receipt with the finance team. For journeys using a personal vehicle, the finance team will reimburse you using the rates currently recommended by HMRC. Please make note of your mileage before and at the end of your journey and share this information with the finance team.