What is a Payment Request vs a Purchase Request?

Payment Request

Payment requests are used for any reimbursements, invoice payments and charity payments if bank details are provided.

This process is managed via the Payment Request Form. It is highly recommended that you bookmark the Payment Request Form so you can find it easily. This is a basic Google form where you will provide all the necessary information the Finance Office will need to make the payment. You can use the form to reimburse someone, pay invoices, or make a donation to charity by BACS.

Purchase Request

Purchase requests are used for any credit card purchases only.  

No invoice payments will be paid through this method.

The Purchase Request system is managed through the Member Dashboard and can be used for all purchases which need to be made using a credit card.  For example, equipment orders, hotel bookings, costumes/props, charity donations and suchlike. We advise that the Treasurer takes on the role of submitting Purchase Requests, and only does so with the agreement of two other signatories. 

Detailed instructions on how to submit a purchase request can be found in the ‘Member Dashboard’ section.

Any claims will need to be approved by your link staff member and then the Finance Office. If there are any queries regarding the request you will be contacted at the earliest opportunity. Once approved, the Finance team will then be able to make the purchase for you, and the money will be deducted from the specified account. The Finance team will contact you once the purchase has been made.

For more information, visit the Student Resource Hub section on Finance.